Since its enforcement in May 2018, the General Data Protection Regulation (GDPR) has reshaped how organizations handle the personal data of EU citizens. While full compliance requires more than just a few paragraphs in your documents or website, one of the first visible steps is often the inclusion of a GDPR disclaimer.
These disclaimers serve as public-facing notices that explain what data is being collected, how it’s used, and what rights individuals have over their information. Whether you’re designing a website, onboarding clients, launching a product, or running email campaigns, a clear and effective GDPR disclaimer demonstrates transparency, builds trust, and protects you legally.
In this article, we’ll explore the best GDPR disclaimer examples for different use cases, explain why they work, and offer practical advice to create your own. From website footers to contracts, we’ve got you covered.
What Is a GDPR Disclaimer?
A GDPR disclaimer is a concise public statement, usually part of a website, form, contract, or email communication, which:
- Informs users about data collection and processing.
- Highlights compliance with the GDPR.
- Directs users to more detailed privacy policies.
- Clarifies individual rights under the regulation.
Note: A disclaimer alone does not equal compliance. However, it is a vital communication tool that supports a broader privacy strategy.
Key Elements of a GDPR Disclaimer
Before we dive into the examples, let’s break down what makes a good GDPR disclaimer:
- ✅ Plain language (avoid legalese).
- ✅ Purpose of data collection.
- ✅ Reference to the user’s rights (access, correction, deletion, etc.).
- ✅ Mention of data controllers or processors if applicable.
- ✅ Link to the full privacy policy.
- ✅ Optional (but ideal): contact info or DPO details.
✅ Best GDPR Disclaimer Examples by Category
️ 1. Website Footer Disclaimer
Example:
“This website uses cookies and collects personal data in line with our Privacy Policy to improve your experience. By continuing to use our site, you agree to our GDPR-compliant practices. Read our [Privacy Policy] for more.”
Why It Works:
- It’s short, clear, and in plain English.
- It mentions the type of data (cookies, personal data).
- It points to a detailed privacy policy for further reading.
Where to Use:
- In the footer of every page.
- On blog templates, landing pages, and product pages.
2. Email Signup Disclaimer
Example:
“By subscribing to our newsletter, you consent to receive emails from us. We will never share your information. You can unsubscribe at any time. Learn how we handle your data in our [Privacy Policy].”
Why It Works:
- It clearly states the purpose: email communication.
- It highlights the user’s right to unsubscribe.
- It reinforces trust by assuring no data-sharing with third parties.
Pro Tip: If you’re using third-party tools like Mailchimp, note that in the privacy policy.
3. Contact Form GDPR Disclaimer
Example:
“We’ll use the information you provide on this form to respond to your inquiry and provide relevant services. Your data will be processed in accordance with GDPR. Read our [Privacy Policy] for full details.”
Why It Works:
- It addresses purpose limitation, a key GDPR principle.
- It reassures the user that their data won’t be misused.
- It adds a layer of transparency before submission.
Placement Tips:
- Position it below the contact form.
- Combine it with a required checkbox for explicit consent if needed.
4. B2B Proposal or Client Onboarding Disclaimer
Example:
“Our company is committed to protecting your data. Any personal data provided as part of this agreement will be processed in accordance with the GDPR and our internal Data Protection Policy.”
Why It Works:
- Sets the tone for compliant data handling from the start.
- Useful in contracts, proposals, and project kick-offs.
- Reflects professional responsibility and due diligence.
5. Mobile App Disclaimer (on first launch)
Example:
“We value your privacy. Our app collects limited personal data to provide core functionality. You have control over your data and can manage it anytime. By continuing, you agree to our GDPR-compliant terms. View our [Privacy Policy].”
Why It Works:
- Makes data handling explicit before usage.
- Encourages informed consent.
- Mobile-friendly wording, ideal for user experience.
Integration Advice:
- Include this in onboarding flows or splash screens.
- Offer granular settings to align with GDPR’s data minimization principle.
6. Data Processing Agreement (DPA) Disclaimer
Example:
“This agreement includes GDPR-compliant data protection terms. Both parties acknowledge their responsibilities as controllers or processors and commit to handling personal data lawfully, fairly, and transparently.”
Why It Works:
- Clarifies roles under GDPR (controller vs. processor).
- Shows mutual agreement on responsibilities.
- Often used in SaaS contracts, vendor agreements, or B2B setups.
7. Invoice or Payment Disclaimer
Example:
“Customer data collected for invoicing and payment will be stored securely and used solely for billing purposes in accordance with the GDPR.”
Why It Works:
- Addresses necessary processing (Article 6(1)(b)).
- Confirms limited use of financial data.
- Appropriate for freelancers, agencies, and e-commerce platforms.
8. Survey or Feedback Form Disclaimer
Example:
“Your responses are anonymous unless you provide contact details. Any personal information you choose to share will be handled in line with our GDPR and Privacy Policy standards.”
Why It Works:
- Offers transparency over optional data collection.
- Encourages honest participation by reducing privacy concerns.
- Aligns with GDPR’s data minimization requirement.
9. Cookie Banner Disclaimer
Example:
“We use cookies to personalize content and analyze our traffic. You can manage your preferences or withdraw consent at any time. Learn more in our [Cookie Policy].”
Why It Works:
- Meets the GDPR + ePrivacy Directive requirements.
- Supports informed, specific consent.
- Encourages users to choose cookie categories (essential, analytics, marketing).
Pro Tip: Pair this with a consent management platform like Cookiebot or OneTrust.
10. Job Application Portal Disclaimer
Example:
“Your application data will be processed solely for recruitment purposes and retained for a maximum of 6 months unless you consent to longer storage. We follow GDPR principles in handling all candidate data. Read more here [Privacy Policy].”
Why It Works:
- Transparent retention policy (data minimization).
- Limits purpose to hiring.
- Encourages trust during the application process.
What a GDPR Disclaimer Is NOT
While disclaimers are helpful, they don’t replace full GDPR documentation. Avoid these common mistakes:
- ❌ Relying solely on the disclaimer. You still need a Privacy Policy and lawful basis.
- ❌ Using vague language. Be precise about what data you collect and why.
- ❌ Ignoring consent requirements. You need explicit, affirmative consent for marketing.
️ Tools to Help You Build GDPR Disclaimers
- TermsFeed – Generates disclaimers, privacy policies, cookie policies.
- Iubenda – Automated compliance tools with embedded disclaimers.
- OneTrust – Enterprise-level privacy and cookie management.
- GetTerms.io – Simple GDPR-compliant legal text generator.
GDPR Disclaimer Template (Generic)
Here’s a simple boilerplate you can customize:
“[Company Name] is committed to protecting your personal data. Any personal information collected through this website/form/service will be processed in accordance with the General Data Protection Regulation (GDPR). For more details, please refer to our [Privacy Policy] or contact our Data Protection Officer at [DPO email].”
⚖️ Real-World Brands Doing It Right
BBC
“We collect and use your information in accordance with our privacy policy. You can update your communication preferences anytime.”
Airbnb
“By providing your information, you agree to our Terms of Service and Privacy Policy, which include how we use your data under GDPR.”
HubSpot
“Your data will be used by HubSpot to contact you about relevant content and services. You may unsubscribe at any time.”
These brands clearly explain what users are consenting to and how they handle personal data — while reinforcing GDPR principles.
Final Thoughts: GDPR Disclaimers as Trust-Builders
A GDPR disclaimer is more than a compliance checkbox — it’s an opportunity to communicate openly with your audience. Done right, it builds credibility, shows respect for user privacy, and differentiates your brand in a crowded digital world.
Use the examples and templates above to craft disclaimers that suit your audience, your product, and your level of data interaction. Then embed them strategically across:
- Website footers
- Signup forms
- Contact forms
- Checkout pages
- Emails
- App screens
- Client proposals
And remember: GDPR compliance is an ongoing process. Review your disclaimers regularly, especially when your business, tech stack, or data handling changes.